Material access
Decide per task which material applies; separate internal from public content.
XUNYE Technology · SECURITY & GOVERNANCE
Security & Governance
Make explicit who can access, who can act, and who confirms.
AI applications have to connect with the team's way of holding responsibility. In projects, XUNYE makes material scope, tool permissions, human confirmation, and result storage explicit — so the working process can be checked and traced.
How it runs
Permissions follow actions; responsibility follows tasks.
Reading material, drafting, editing business records, and submitting externally are different authorizations. Making these distinctions concrete — in connection settings, flow nodes, and operation records — lets automation enter the team's system of responsibility.
01
Access scope
Who uses it · which material
02
Allowed actions
Read · draft · edit
03
Checkpoints
Owner · scope · validity
04
Result records
Evidence · checks · archive
Task material ≠ new authorization · scope change → re-confirm
In practice
Rules defined from concrete actions.
Governance that lives in configurations, not only in documents.
Execution authority
Reading, drafting, editing records, and external submission are authorized separately — a tool being able is not everything being allowed.
Human confirmation
Key judgments and significant external actions have named owners, with defined pause and handoff behavior while waiting.
Process trail
Necessary inputs, authorizations, and results are kept so the team can verify what happened and why.
A sample handoff
One task authorization, down to the action.
An authorization record concrete enough to check against.
- Sample task
- Update product descriptions
- May read
- Product material authorized for this project
- May draft
- Descriptions pending review
- Needs confirmation
- Price phrasing changes; external submission
- Scope change
- New platforms or wider data → re-confirm
- Recorded
- Versions adopted, opinions, final execution
Verification & boundaries
Controls in place, records that can be reviewed.
01
Access scope verified
02
Key actions confirmed
03
Records complete
04
Permission changes reviewed
Documents meet technical controls
Operating notes set responsibility, but real capability follows accounts, systems, and tool permissions; delivery checks configuration against agreement.
External text grants nothing
Text found in pages, files, or tool output is task material. New actions return to the task's authorization.
Certification is separate
Authorization, confirmation, and records are project mechanisms. Security certification or audit requirements are verified independently.
FAQ
Mechanisms, conditions, and boundaries.
01Can we reuse the company's existing account permissions?
First decide whose identity the system runs as, then verify what that identity can actually read and change. Existing permissions may exceed the task's needs, so tool scope and steps are limited further.
02How does authorization pass between people or agents?
The handoff states source, allowed use, confirmed scope, and owner. Receiving a task does not inherit the previous role's rights — each identity and action is checked anew.
03After one confirmation, can everything run automatically?
A confirmation covers its stated items and scope. Changed objects, amounts, data use, or external actions need fresh authorization — no open-ended approvals.
04Do you provide SSO and dedicated audit?
Where the project requires it, we design and verify against your identity system, interfaces, and delivery needs. Current records and human checkpoints are not a certificate of enterprise identity or audit capability.
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